Approvals and automation software that records who agreed to what.
Approvals and automation software controls who in a company can authorise what, and records it when they do. It scopes access by role, routes each request to the right approver, stops people signing off their own spending above a threshold you set, and writes every decision to an audit log.
It runs underneath the rest of the business management platform. Every other module inherits its rules about who may do what.
- User ID
- IP address
- Device footprint
- Delta of what changed
Access model: role-based · attribute-based
Export: CSV · JSON
Authority is usually a convention, not a setting
In most companies who can approve what is understood rather than enforced, and the record of it is whatever survives in somebody's inbox.
Approvals that live in an inbox
Sign-off by email leaves no record anyone can query later. Approval state is held against the request itself, and the decision is written to an audit log rather than a thread.
One person raising and approving their own spend
Separation of duties stops a creator approving their own payout once it passes the threshold you set. Above that line it takes two people.
Everyone seeing the whole company
Dashboards and views are scoped to a role, so what somebody can see follows what they are accountable for rather than defaulting to everything.
"Who approved this?" with no answer
Every action records the user, the address and device it came from, and exactly what changed — so the question is answerable months later.
Requests that stall because nobody saw them
Approvals are routed to the approver through team chat and mobile push instead of waiting for someone to log in and notice.
Access set up by hand, person by person
Single sign-on, corporate identity providers and automated role provisioning mean access follows from the identity system you already run.
From request to recorded decision
Six steps, and the last one is the reason for the other five.
- 01
Roles decide what is possible
Role-based and attribute-based access control define what each person can raise, see and approve, with cryptographic session signatures behind them.
- 02
A request is raised
It carries who raised it and which department it belongs to, so the request arrives with the context an approver needs rather than as a bare amount.
- 03
Policy is evaluated
Authorisation is checked against policy cached at the edge, so the decision about whether somebody may do something does not become the slow part.
- 04
It routes to whoever must sign off
Department head approvals are sent automatically through team chat and mobile push. The request reaches the approver where they already are.
- 05
Separation of duties holds
Above the threshold you configure, the person who created the request cannot be the one who approves it, and the payment needs a second person.
- 06
The decision is written down
The approval goes to an immutable audit log recording the user, the IP address, the device footprint and the delta of what changed.
Features in the module
Two-person payment thresholds
Payments above an amount you set require a second approver before they can proceed.
Role-based dashboards & views
What each person sees is scoped to their role rather than the whole company.
Detailed operational audit logs
Immutable records of user, address, device and the exact change made.
Separation of duties
A request creator cannot self-approve their own payout once it crosses the configured threshold.
Approval routing to chat and mobile
Department head approvals delivered through team chat and mobile push rather than waiting in a queue.
Exportable audit history
The complete chronological history exports in CSV and JSON for auditors or your own tooling.
How these rules apply to a specific purchase — spending limits per team, and the approval state carried on each order — is covered on procurement and accounts payable.
Two people, above the line
You choose the amount. Above it, the person who raised a payout cannot be the one who approves it, and the payment needs a second signature — which is the control that makes a single compromised account insufficient on its own.
Integration surfaces
Connecting an identity provider or chat tool we do not already reach is an engineering service.
What is different once it is running
Who may do what stops being something people know and becomes something the system enforces. The audit trail is then a by-product rather than a project.
- Nobody signs off their own spending above the line you set
- Every approval names the person, the device and what changed
- People see the dashboard for their role, not the whole company
- Requests reach approvers where they already work
- Access follows the role rather than a manual setup per person
- Audit history exports instead of being reconstructed
Frequently asked questions
What is approvals and automation software?
Approvals and automation software controls who in a company can authorise what, and records it when they do. It scopes access by role, routes each request to the right approver, stops people signing off their own spending above a threshold you set, and writes every decision to an audit log.
How is access to the platform controlled?
Through role-based and attribute-based access control, with cryptographic session signatures. Dashboards and views are scoped to the role rather than shown in full to everyone, so what a person can see follows what they are responsible for.
Can somebody approve their own request?
Not above the threshold you configure. Separation of duties means the person who raises a payout cannot be the one who approves it once it passes that amount, and payments above the limit require two people rather than one.
Where do approvals actually happen?
They come to the approver rather than waiting in the system. Department head approvals are routed automatically through team chat and mobile push, so a request is seen where the person already works instead of sitting unread.
What is recorded when someone approves something?
The audit log is immutable and records the user ID, the IP address, the device footprint and the delta of what changed. An approval is therefore answerable after the fact rather than remembered.
Can we export the audit history?
Yes. The complete chronological audit history exports in CSV and JSON, so it can be handed to an auditor or loaded into your own tooling without anyone rebuilding it by hand.
Does it work with the logins we already have?
Single sign-on and corporate identity providers are supported integration surfaces, along with automated role provisioning — so access follows from the identity system you already run rather than being set up person by person.
Tell us who can approve a payment today
Twenty minutes, with an engineer rather than a salesperson. If the honest answer is “whoever is around”, we will walk through what the rules would look like for your team — or tell you plainly if your current controls are already sound.